May 10, 2025 | Rob Clayton | 773 views
Notice of AGM
UPDATE1: The location will be Sault College Room M1030
The SMHA Annual General Meeting (AGM) will be June 17, 2025.
Time: 6:30pm
Location: Sault College M1030
Map available at the following link:
https://www.saultcollege.ca/student-information/campus-life/our-campus
As per the SMHA Constitution, this notice is being posted 45 days in advance of the scheduled AGM. Emails are also being sent to all parents and coaches providing notice of the AGM.
Deadlines for the AGM are as follows:
CONSTITUTIONAL AMENDMENTS:
**Constitutional Amendments must be submitted by Sunday, May 18, 2025 at 11:59pm to [email protected]
>>> Motion Submission Form: Blank-Motion-Form_1.pdf <<<
**The proposed amendments will be made available to everyone registered to vote, by Monday, June 2, 2025.
ELECTIONS:
There are currently 18 positions on the Board of Directors. The positions that are up for re-election are as follows:
| President |
Up for election (1 year term) |
| 1st Vice President |
Up for election (2 year term) |
| 2nd Vice President |
Up for election (2 year term) |
| Treasurer |
Up for election (2 year term) |
| Secretary |
Filled until 2026 |
| Registrar |
Up for election (2 year term) |
| Fundraising Chair |
Up for election (1 year term) |
| Ice Scheduler |
Up for election (2 year term) |
| AAA Director |
Filled until 2026 |
| AA Director |
Filled until 2026 |
| NOHA Liaison |
Up for election (2 year term) |
| U18A Director |
Filled until 2026 |
| U18HL Director |
Up for election (2 year term) |
| U15A Director |
Up for election (2 year term) |
| U15HL Director |
Up for election (2 year term) |
| Director At Large |
Up for election (2 year term) |
| Director At Large |
Filled until 2026 |
| Past President |
Not an elected position |
However, the structure of the board is expected to change significantly due to the transfer of A and HL cards to the Soo Pee Wee. Before elections, the membership will vote on Constitutional Amendments to restructure the board.
Because of the uncertainty of which board positions will be up for election, this year nominations forms will be considered complete even if the position field is left blank. During the AGM before the commencement of elections, each nominee will be required to fill in the position they are seeking on their pre-submitted nomination form.
** Nomination forms must be submitted by Tuesday June 3, 2025 at 11:59pm to [email protected]
>>> Nomination Form: Nomination_Form_-_SMHA_Board_of_Directors.pdf <<<
PARENT MEMBERSHIPS:
Parents must register by June 7, 2025 at 11:59pm in order to vote. Parents that already registered for parent memberships in 2024-2025 do not need to register again. There is no longer any cost for parent memberships.
Includes all parents and/or legal guardians of registered players who have paid their registration fees in full and are in good standing where the registered player is under the age of eighteen (18) years.
Each parent of a registered player shall be entitled to one (1) vote per player registered with a maximum total of two (2) votes per family.
The parent membership form is an online submission.
>>> PARENT/GUARDIAN MEMBERSHIP REGISTRATION FORM <<<
Original Posting Date: May 3, 2025